Kirkbymoorside Town Council

Issued on 14 January 2026 for the Ordinary meeting of the Town Council to be held at 7.30pm on 19 January 2026 in Church House, Kirkbymoorside

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for Absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To approve the draft minutes of the Ordinary meeting dated 15 December 2025
   2. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Councillors in respect of questions already posed, and any new matters
6. Financial matters
   1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   2. To receive the Financial Summary to 31 December 2025
   3. To consider the allocation of £40 from the Mayor's Allowance for 4 no. '10k Poster Competition' prizes
7. Flood Response & Resilience
   1. To receive an update from the Lead Local Flood Authority
   2. To consider the cost of £1323.87 for emergency communications equipment and licence to be allocated from Two Ridings Community Foundation’s North Yorkshire Disaster Recovery Fund
   3. To receive information relating suitable/permissive locations for a storage facility at Kirkby Mills
8. Sports Field Development
   1. To receive an update on p
   2. To consider the priority works to replace the machinery stores and the requisite non-material amendments to planning Application 23/00146/FUL
   3. To consider specific allocation of earmarked funds, held in reserve for sports field development (Minute 23215 dated 18 March 2024), to the associated costs
      1. £1280 Design fees for preparing proposed drawings and planning application documents
      2. £298 Planning fees for non-material amendment to planning Application 23/00146/FUL
      3. Allocation of remaining balance towards cost of the build
9. 2026 Community Awards
   1. To agree the date of the 2026 Community Awards event
   2. To note the allocation of £ for design and production of the Honours Board
   3. To note the roll call for the Honours Board
10. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
11. To receive the Town Clerk's report
12. To receive the Town Mayor's report
13. Questions to the Chair
14. Staffing
    1. To note the annual appraisal was carried out on 14 January 2026
    2. To agree the deferred date of the next Staffing Committee meeting
15. To note the date of the next ordinary meeting of the Town Council on 16 February 2026 at 7.30pm in Church House

Related Documents:

• Draft Minutes of the Ordinary Council meeting dated 15 December 2025
• Accounts paid since the last meeting of the Council
• Statement of Accounts to 31 December 2025
• Financial Summary to 31 December 2025
• Budget Summary to 31 December 2025

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council