agenda2025-10-20

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agenda2025-10-20 [2025/10/13 14:08] – bollandagenda2025-10-20 [2025/10/16 17:11] (current) – bolland
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-===== Agenda in progress for the Ordinary Meeting of the Town Council 20 October 2025 =====+===== Agenda for the Ordinary Meeting of the Town Council 20 October 2025 =====
  
-Issued on x October 2025 for the Ordinary meeting of the Town Council to be held at 7.30pm on 20 October 2025 in Church House, Kirkbymoorside+Issued on 15 October 2025 for the Ordinary meeting of the Town Council to be held at 7.30pm on 20 October 2025 in Church House, Kirkbymoorside
  
 Members of the Council are required to attend in person. Members of the press and public are also welcome to attend.  Members of the Council are required to attend in person. Members of the press and public are also welcome to attend. 
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     - To approve the draft minutes of the Ordinary meeting dated 15 September 2025     - To approve the draft minutes of the Ordinary meeting dated 15 September 2025
     - To consider matters arising     - To consider matters arising
 +    - To receive the draft minutes of the Finance Committee meeting dated 15 October 2025
   - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business   - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
   - Discussions with Town Councillors and the North Yorkshire Councillor in respect of questions already posed, and any new matters   - Discussions with Town Councillors and the North Yorkshire Councillor in respect of questions already posed, and any new matters
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       - The cost of £150 payable to North Yorkshire Council for concessionary parking in Town Farm car park in support of the Christmas market       - The cost of £150 payable to North Yorkshire Council for concessionary parking in Town Farm car park in support of the Christmas market
       - The cost of £100 to purchase a refurbished Samsung smartphone and £10 for a 30GB Pay As You Go monthly SIM        - The cost of £100 to purchase a refurbished Samsung smartphone and £10 for a 30GB Pay As You Go monthly SIM 
 +  - 2026/27 Budget
 +    - To consider the 2026/27 Budget Monitoring Document
 +    - To receive recommendations from the Finance Committee regarding the budget for 2026/27 
 +      - Revenue Budget 2026/27
 +      - Capital Budget 2026/27
 +      - allocation of £22,000 reserve funds to match grant funding for the project to replace the play equipment at Ryedale View
 +    - To agree the budget for 2026/27 and determine the precept
   - Insurance   - Insurance
     - To note the Commercial Combined Insurance Policy is due for renewal on 1 November 2025     - To note the Commercial Combined Insurance Policy is due for renewal on 1 November 2025
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     - To consider the recommended renewal quote from Coalition Risk Solutions Ltd of £384.88 (including IPT and all fees)     - To consider the recommended renewal quote from Coalition Risk Solutions Ltd of £384.88 (including IPT and all fees)
   - Grass verge management   - Grass verge management
-    - To receive information from Holly Ramsden on the NYMNPA GrubsUp! project and discuss new ways forward with verge maintenance +    - To receive information from Holly Ramsden on the NYMNPA GrubsUp! project  
-    - To receive observations and recommendations of In Bloom regarding the streetscape planting throughout Kirkbymoorside.+    - To receive the report by Cllr Dowie on the 2023-2025 wildflower verges project 
 +    - To receive observations and recommendations of In Bloom regarding the streetscape planting throughout Kirkbymoorside 
 +    - To discuss new ways forward with verge maintenance to continue to improve biodiversity
   - Moorside Room    - Moorside Room 
     - To note completion of the works to install engineered wood flooring, pursuant to Minute 25088 date 15 September 2025     - To note completion of the works to install engineered wood flooring, pursuant to Minute 25088 date 15 September 2025
-    - To consider quotation for redecorating, works to include repair or cracks, holes etc and application of two coats of paint  +    - To consider the cost of redecorating, works to include patching of the walls where needed and application of two coats of paint  
-      - £850 standard emulsion +      - Option A £850 standard emulsion 
-      - £1250 more durable, waterproof or colour tinted finish +      - Option B £1250 more durable, waterproof or colour tinted finish 
-  - Play Area inspections - To receive information of the Health & Safety Maintenance package offered by Sovereign Play and consider the cost of £399 per site for 5 years coverage with biannual inspections+  - To receive an update on the Path For Everyone project- Market Town Circular, A170 verge, West of Kirkbymoorside and consider any appropriate action 
 +  - Vibrant and Sustainable High Streets Fund Phase 2  
 +    - To note approval of the application to the Vibrant and Sustainable High Streets Fund Phase 2 and the grant offer of £35,662 
 +    - To consider the contract terms for financial management of the grant 
 +  - Sports field Development 
 +    - To receive the Phase II Feasibility Assessment and consider next steps 
 +    - To appoint Councillors as delegated representatives to the project 
 +  - To consider the 'Health & Safety Maintenance Package' offered by Sovereign Play at a single cost of £399 per site for 5 years coverage with biannual inspections
   - To consider support of NYMNPA as an internationally recognised 'Dark Sky Reserve' and agree any appropriate action   - To consider support of NYMNPA as an internationally recognised 'Dark Sky Reserve' and agree any appropriate action
   - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters   - To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
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   - To receive the Town Mayor's report   - To receive the Town Mayor's report
   - Questions to the Chair   - Questions to the Chair
-  - To note the date of the next ordinary meeting of the Town Council on 20 October 2025 at 7.30pm in Church House+  - To note the date of the next ordinary meeting of the Town Council on 17 November 2025 at 7.30pm in Church House
  
  
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   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes25-26/2025-09-15Minutes.pdf|Draft Minutes of the Ordinary Council meeting dated 15 September 2025]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes25-26/2025-09-15Minutes.pdf|Draft Minutes of the Ordinary Council meeting dated 15 September 2025]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/SupportingDoc-Payments.pdf|Accounts paid since the last meeting of the Council]]+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/SupportingDoc-Paymentssincelastmeeting.pdf|Accounts paid since the last meeting of the Council]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/StatementofAccounts.PDF|Statement of Accounts to 30 September 2025]]    * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/StatementofAccounts.PDF|Statement of Accounts to 30 September 2025]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/FinancialSummary.PDF|Financial Summary to 30 September 2025]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/FinancialSummary.pdf|Financial Summary to 30 September 2025]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/BudgetSummary.PDF|Budget Summary to 30 September 2025]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/Budget2026-27-Draft.pdf|Draft Budget 2026/27]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/BudgetMonitoringDocument2026-27.pdf|Budget Monitoring Document]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/Parish Elections Recharge Policy 2025 FINAL.pdf|North Yorkshire Council Elections Recharge Policy]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/AJCCommunityScheme(2254303918)HiscoxRenewalSchedule.pdf|Commercial Combined Insurance Policy Renewal Schedule]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/CyberRisk-Quotation-149646.pdf|Cyber Risk Quotation]]
  
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/2025.10.15CllrDowieReport.pdf|Cllr Dowie 2023 - 2025 Wildflower Verges Project Report]]
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/InBloom-Observations&RecommendationsOctober2025.pdf|In Bloom - Observations & Recommendations]]
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/VSHSHGrantAgreement-Draft.pdf|VSHS Draft Grant Agreement]]
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/2024.09.30Sportsfield-FeasibilityStudy-PhaseII.pdf|Sports field Development Feasibility Study Phase II]]
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/SupportingDoc-SovereignInspections.pdf|Soverign Play 'Health & Safety Maintenance Package' Compliance Offer]]
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/ExampleReportSovereignCompliance2025.pdf|Soverign Compliance Example Inspection Report]]
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/NYMNPA-DarkSkiesInvitation.pdf|NYMNPA Dark Skies]]
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-10-20/DarkSkiesNYMNPAletterofsupport.pdf|Draft letter of support - NYMNPA Dark Skies]]
  
  
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  • Last modified: 2025/10/13 14:08
  • by bolland