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| agenda2025-09-15 [2025/09/10 11:35] – bolland | agenda2025-09-15 [2025/09/15 12:18] (current) – bolland |
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| ===== Agenda in progress for the Ordinary Meeting of the Town Council 15 September 2025 ===== | ===== Agenda for the Ordinary Meeting of the Town Council 15 September 2025 ===== |
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| Issued on x September 2025 for the Ordinary meeting of the Town Council to be held at 7.30pm on 15 September 2025 in Church House, Kirkbymoorside | Issued on 10 September 2025 for the Ordinary meeting of the Town Council to be held at 7.30pm on 15 September 2025 in Church House, Kirkbymoorside |
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| Members of the Council are required to attend in person. Members of the press and public are also welcome to attend. | Members of the Council are required to attend in person. Members of the press and public are also welcome to attend. |
| - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business | - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business |
| - Discussions with Town Councillors and the North Yorkshire Councillor in respect of questions already posed, and any new matters | - Discussions with Town Councillors and the North Yorkshire Councillor in respect of questions already posed, and any new matters |
| | - Community Awards 2025 |
| | - To receive a report on progress of arrangements for the Community Awards on 27 September 2025 |
| | - To consider the cost of £240 for 6no. bespoke 'Kirbymoorside' artefacts |
| - Financial matters | - Financial matters |
| - To note completion by PKF Littlejohn LLP of the limited assurance review of the Annual Governance & Accountability Return (AGAR) for the year ended 31 March 2025 with no matters raised | - To note completion by PKF Littlejohn LLP of the limited assurance review of the Annual Governance & Accountability Return (AGAR) for the year ended 31 March 2025 with no matters raised |
| - To consider management of the trees and hedgerows at the sports field and play areas, and the verges that the Town Council is responsible for maintaining | - To consider management of the trees and hedgerows at the sports field and play areas, and the verges that the Town Council is responsible for maintaining |
| - To receive information from the Environment Agency in respect of management of the weir and agree any appropriate action | - To receive information from the Environment Agency in respect of management of the weir and agree any appropriate action |
| | - To receive the NEYEDC Site survey report confirming designation on Manor Vale as a Site of Importance for Nature Conservation (SINC) |
| | - [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/SE68-01ManorValeDecisionLetter.pdf|Decisions of the SINC panel ]] |
| | - [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/SE68-01ManorValeSurveyReport2024.pdf|Site survey report]] |
| | - [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/SE68-01ManorValeHabitatMap2024.pdf|Map of the site]] |
| - To consider the cost of £1745 + VAT for works to replace damaged ramps pursuant to Minute 25066 dated 21 July 2025 | - To consider the cost of £1745 + VAT for works to replace damaged ramps pursuant to Minute 25066 dated 21 July 2025 |
| - Sports field | - Sports field |
| - To receive the initial Feasibility Study document produced by Peter Rayment Designs | - To receive the initial Feasibility Study document produced by Peter Rayment Designs |
| - To note completion of the refurbishment works to the flood lights at the Bowling Club, funded by the Town Council (Minute 250259) and receive a brief report | - To note completion of the refurbishment works to the flood lights at the Bowling Club, funded by the Town Council (Minute 250259) and receive a brief report |
| - To note the 2025/26 Levy | - To note the 2025/26 Levy |
| - To review the levy structure and consider absorbing the costs associated with vegetation maintenance and refuse collection | - To review the levy structure and consider absorbing the costs associated with vegetation maintenance and refuse collection |
| - To consider quotations for the gas contract at the sports field for the term from 30.09.2027 | - To consider quotations for the gas contract at the sports field for the term from 30.09.2027 |
| | - Remembrance Sunday |
| | - To note the cost of £568 for traffic management of the Remembrance Day parade, expenditure budgeted to Cost Code 22 |
| | - To agree a sum to contribute towards a poppy wreath |
| - To receive correspondence from a member of the public and consider the request to re-site the Colin Woof Memorial Bench near the junction of Old Road and the A170 | - To receive correspondence from a member of the public and consider the request to re-site the Colin Woof Memorial Bench near the junction of Old Road and the A170 |
| - To note the date of the next YLCA Ryedale Branch meeting on Tuesday 7 October and consider any questions/issues/topics to be raised | - To note the date of the next YLCA Ryedale Branch meeting on Tuesday 7 October and consider any questions/issues/topics to be raised |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes25-26/2025-07-21Minutes.pdf|Draft Minutes of the Ordinary Council meeting dated 21 July 2025]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes25-26/2025-07-21Minutes.pdf|Draft Minutes of the Ordinary Council meeting dated 21 July 2025]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/MattersArising-AncoatsHedge.pdf|Matters Arising]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/MattersArising-AncoatsHedge.pdf|Matters Arising]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/HighStreetFundPhaseII.pdf|Matters Arising - Pursuant to Minute 25058 Re Vibrant & Sustainable High Streets Fund - Phase II]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes25-26/2025-07-28MoorsideRoom.pdf|Draft Minutes of the Moorside Room Committee meeting dated 28 July 2025]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes25-26/2025-07-28MoorsideRoom.pdf|Draft Minutes of the Moorside Room Committee meeting dated 28 July 2025]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Accounts/AGAR 2024-25.pdf|AGAR 2024/25 Sections 1, 2 & 3]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Accounts/AGAR 2024-25.pdf|AGAR 2024/25 Sections 1, 2 & 3]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/SupportingDoc.pdf|Accounts paid since the last meeting of the Council]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/SupportingDoc-Payments.pdf|Accounts paid since the last meeting of the Council]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/StatementofAccounts.PDF|Statement of Accounts to 31 August 2025]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/StatementofAccounts.PDF|Statement of Accounts to 31 August 2025]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/FinancialSummary.PDF|Financial Summary to 31 August 2025]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/FinancialSummary.PDF|Financial Summary to 31 August 2025]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/2025TownBrandingPresentation.pdf|Kirkbymoorside Logo and Visual Identity Revamp]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/2025TownBrandingPresentation.pdf|Kirkbymoorside Logo and Visual Identity Revamp]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/2025.09.08InBloomGroup.pdf|Correspondence from In Bloom Group]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/2025.09.08InBloomGroup.pdf|Correspondence from In Bloom Group]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/Wildverges-SeptCorrespondence .pdf|Correspondence from members of the public]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/Wildverges-September2025.pdf|Correspondence received from members of the public in respect of wildflower verges]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/WestLundLanejct.pdf|Photos of wildflower verges at junction of West Lund Lane and A170]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/Weir-EAInformation.pdf|Information provided by the Environment Agency in respect of management of the weir]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/Weir-EAInformation.pdf|Information provided by the Environment Agency in respect of management of the weir]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/2025.08.26SportsfieldFeasibilityStudy.pdf|Sportsfield Development Initial Feasibility Study]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/2025.08.26SportsfieldFeasibilityStudy.pdf|Sportsfield Development Initial Feasibility Study]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/BowlingClubFloodlitReport2025.pdf|Bowling Club Floodlit Report 2025]] |
| | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/BowlingClubReport2025.pdf|Bowling Club 2025 Season]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/2025-26LevyCalculations.pdf|2025/26 Sports Club Levy]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/2025-26LevyCalculations.pdf|2025/26 Sports Club Levy]] |
| * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/WoofMemorialBenchRe-siting.pdf|Request to re-site the Colin Wood Memorial Bench]] | * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas25-26/Council/2025-09-15/WoofMemorialBenchRe-siting.pdf|Request to re-site the Colin Wood Memorial Bench]] |