Kirkbymoorside Town Council

Issued on x July 2025 for the Ordinary meeting of the Town Council to be held at 7.30pm on 21 July 2025 in Church House, Kirkbymoorside

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for Absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To approve the draft minutes of the Ordinary meeting dated 16 June 2025
   2. To consider matters arising
   3. To receive draft minutes of Committee meetings:
      1. Moorside Room - 25 June 2025
      2. Staffing - 2 July 2025
      3. Events - 3 July 2025
      4. Manor Vale Management - 10 July 2025
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town Councillors and the North Yorkshire Councillor in respect of questions already posed, and any new matters
6. Financial matters
   1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   2. To receive the Financial Summary to 30 June 2025
   3. To note renewal of the ALCC membership at a cost of £50
7. Vibrant and Sustainable High Streets Fund
   1. To receive information in respect of the Vibrant and Sustainable High Streets Fund
   2. To receive information on the proposal by Kirkbymoorside Community Support Group (KCSG) in partnership with Kirkbymoorside History Group for a Kirkbymoorside Town History Trail
   3. To consider the invitation by KCSG of partnership for grant funding application (Vibrant and Sustainable High Streets Fund Phase II) and the associated role and commitment to the project
8. To receive the designs for revised Highways approved directional signage and consider the ceiling budget of £800 for associated costs (pursuant to Minutes 25010 and 25037)
9. To consider the grant application by Kirkbymoorside Bowling club for costs to replace storm damaged floodlights and upgrade to LED
10. Moorside Room energy efficiency (pursuant to Minutes 25011, 25042 and MR 25005)
    1. To note completion of works to install replacement windows to the front elevation
    2. To note the allocation of £4060.00 + VAT for works to upgrade the heating (supply and installation) and the balance of allocated funds of £2513.54
    3. To note authorisation by the Town Clerk for emergency repairs of a water leak at a cost of approximately £180, in accordance with Financial Standing Orders
    4. To consider the installation of a Bleed kit cabinet adjacent to the Defibrillator cabinet in support of North Yorkshire Council Community Safety
11. To appoint judges to decide the Community Award winners
12. Town Council Policies and Cemetery Fees (pursuant to Minute 25017)
    1. To note completion of the exercise to review Town Council policies and consider revisions to the following:
       1. Complaints Policy
       2. Disciplinary & Grievance Policy
    2. To consider revisions to the Burial Ground Policy and Cemetery fees
13. Biodiversity
    1. To receive information on “Biodiversity -Practical measures to help enhance wildlife and address recent legislation”
    2. To adopt the Biodiversity Policy in accordance with Environment Act 2021
       1. To note the commitment (detailed at Policy item 6.) to address biodiversity when commenting on planning applications
       2. To consider drawing up a management plan for the trees and hedgerows at the sports field and play areas, and the verges that the Town Council is responsible for maintaining
14. The Weir
    1. To receive information in response to concerns regarding silt deposits on the weir
    2. To consider seeking advice from appropriate authorities on best practice for management of the vegetation at the weir, most notably containment of the bull rushes
    3. To consider inviting volunteers to participate in exercises to manage the vegetation
15. Annual Play Area inspection
    1. To receive the annual play inspection
    2. To note quotations for the recommended works identified at the skate park are being sought
    3. To consider any appropriate action
16. To consider quotations for the gas contract at the sports field for the term from 30.09.2027
17. To consider the cost of £300 (charged by the Parking Authority North Yorkshire Council), to offer free parking in Town Farm car park on the day of the Christmas market, in the absence of any concessionary offers
18. To note the Vehicle Activated Safety unit on the A170 east is not working and a replacement has been requested within the terms of the warranty
19. To receive the latest River Dove NFM Update
20. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
21. To receive the Town Clerk's report
22. Questions to the Chair
23. To note the date of the next ordinary meeting of the Town Council on 15 September 2025 at 7.30pm in Church House

Related Documents:

• Draft Minutes of the Ordinary Council meeting dated 16 June 2025
• Draft Minutes of the Moorside Room Committee meeting dated 25 June 2025
• Draft Minutes of the Staffing Committee meeting dated 2 July 2025
• Draft Minutes of the Events Committee meeting dated 3 July 2025
• Draft Minutes of the Manor Vale Management Committee meeting dated 10 July 2025
• Accounts paid since the last meeting of the Council
• Statement of Accounts to 30 June 2025
• Financial Summary to 30 June 2025

• Agenda item 8 - Highways Approved revised directional signage

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council