Kirkbymoorside Town Council

Issued on 16 October 2024 for a meeting of the Town Council to be held at 7.30pm on 21 October 2024 in Church House, Kirkbymoorside.

Members of the Council are required to attend. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the draft minutes of the Ordinary meeting held on 16 September 2024
   2. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters
   1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   2. To receive the Financial Summary to 30 September 2024
7. Insurance
   1. To note the Commercial Combined Insurance Policy is due for renewal on 1 November 2024
   2. To consider the recommended renewal quote (year 2 of the 3 year agreement), from Hiscox Insurance Company Limited, of £3,950.08 (including IPT and all fees) down from £3,998.65
8. Grants
   1. To note receipt of thanks from Kirkbymoorside Horticultural Society for supporting the Annual Show this year
   2. To consider the grant application submitted by the Kirkbymoorside bell ringing band for £895.00 to purchase and install a bell simulator
9. To receive the Notice of Proposed Closure of All Saints Churchyard, Kirkbymoorside dated 4 October 2024
10. Moorside Room Committee - pursuant to Minute 24065 dated 16 September 2024
    1. To consider and agree the Terms of Reference
    2. To appoint members to the Committee
    3. To agree a date of the first meeting
11. To review the appointment of delegated representatives and consider any additional appointments as appropriate
12. Duty to Prevent Sexual Harassment (s40A Equality Act 2010)
    1. To receive the draft policy document and consider any revisions
    2. To consider adoption of the policy and timescales for review
13. Sports field
    1. To consider permission for Ryedale Environment Group to have a storage container or wooden shed at the sports field
    2. Discussions with sports club representatives on the status of projects, fundraising and management of the sports field
14. Wildflower verges
    1. To receive information on the Kirkbymoorside wildflower verges trial, presented by Cllrs Dowie and Illingworth at the Rewilding Conference on 27th September
    2. To receive information from the North Yorks National Park on "What can Parishes do to make a difference?"
    3. To note receipt of free yellow rattle seeds from the National Park and consider application in the designated areas
    4. To consider any revisions to the grass verge cutting schedule for 2025
15. To consider support of the annual 10k event by contribution of the traffic management costs
16. Town Promotion
    1. To consider supporting the town's retailers and agree any appropriate action
    2. To receive information on GPC Skills business support masterclasses taking place at Kirkbymoorside Library on 19th November and consider the request to raise awareness across the local business community
17. To note instructions from Resilience and Emergencies at North Yorkshire Council regarding access to sandbags during a flood incident
18. To receive information on the York and North Yorkshire Police and Crime and Fire and Rescue Plans as part of the regional consultation on priorities for the next four years, closing date Monday 18 November 2024 www.YourPoliceAndFire.com
19. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
20. To receive the Town Clerk's report
21. To receive the Town Mayor's report
22. Questions to the Chair
23. To agree the date of the next Ordinary meeting of the Town Council on 18 November 2024 in Church House

Related Documents:

• Draft minutes of the Ordinary meeting dated 16 September 2024
• Supporting Document
• Statement of Accounts to 30 September 2024
• Financial Summary to 30 September 2024
• 2024/25 Insurance Renewal Schedule
• Grant Application - Kirkbymoorside bell ringing band
• Notice of All Saints Churchyard Closure
• Draft Moorside Room Committee Terms of Reference
• Supporting Document - Agenda item 11. Delegated Representatives
• Draft Sexual Harassment Policy & Procedure
• Wildflower Verges Presentation
• Supporting Document - Agenda item 14. Revisions to 2024 grass cutting schedule
• Supporting Document - Agenda item 15. 10k event
• GPC Skills Masterclasses for North Yorkshire
• GPC Skills Investment Schedule

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council