Kirkbymoorside Town Council

Issued on 15 May 2024 for a meeting of the Town Council to be held at 7.30pm on 20 May 2024 in Church House, Kirkbymoorside

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. To elect the Town Mayor for the coming year
2. To record the Declaration of Office of the Town Mayor
3. To receive Councillor Wells' report of the year 2023/24
4. To give a vote of thanks to Councillor Wells for their work during the year 2023/24
5. To elect the Deputy Town Mayor for the coming year
6. Apologies for Absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
7. To receive Declarations of Interest in items on the agenda
8. Minutes and Matters Arising
   1. To approve the draft minutes of the Ordinary meeting held on 15 April 2024
   2. To receive the minutes of the Annual Town meeting held on 7 May 2024
   3. To consider matters arising
9. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
10. Discussions with Town Councillors and the North Yorkshire Councillor in respect of questions already posed, and any new matters
11. Financial matters
    1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
    2. To receive the Financial Summary to 30 April 2024
    3. To record changes to the bank Mandate for Local Authority
    4. To note revisions by National Association of Local Councils and The Parkinson Partnership (financial adviser for local councils) to the 2019 NALC model Financial Regulations
    5. To consider adoption of the revised model regulations
    6. To note the increase in rent for the Town Council Office in Church House from £130 to £150 per month, effective from 1 April 2024
    7. To note the increase to the cost of meeting room hire in Church House from £10 to £12.50 per hour, effective from 1 April 2024
12. To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
13. To appoint two councillors to attend the YLCA Ryedale Branch meeting to represent the council as voting representatives
14. To note the contract for servicing of the town clock is due for renewal and consider renewal of the 3 year term contract at a cost of £560 + VAT or annual payments of £190 + VAT subject to inflation
15. Grant Policy and Applications
    1. To receive the revised Grant policy in draft and consider any changes
    2. To note the sum of £8,000 available for allocation from the 2024/25 grant budget
    3. To review the contribution of £1,560 to Ryedale Community Foodbank (Minute 22208), being £30 per week for room hire
    4. To consider the grant application submitted by Kirkbymoorside Horticultural Society for £80 to contribute to the cost of hire of the Memorial Hall for the Annual Horticultural Open Show
    5. To consider the grant application submitted by Kirkbymoorside PCC in the amount of £3,000 to contribute towards the cost of maintenance of All Saint's graveyard and Millennium Garden
    6. To consider the grant application submitted by North Yorkshire Citizens Advice & Law Centre (NYCALC) in the amount of £3,360 to cover the costs associated with monthly attendance at the Kirkbymoorside Community One Stop as part of Ryedale Charities Together
    7. To consider the grant application submitted by Kirkbymoorside Community Library (CLiC) in the amount of £2,795 to contribute to the annual cost of cleaning Church House
16. To receive a report on wildflower planting of the designated verges
17. To receive a report on progress of the River Dove Natural Flood Management Project to the end of year one
18. To receive reports from representatives on outside bodies
19. Planning
    1. To consider Planning Applications:
       1. ZE24/00418/FUL | Use of site for wedding venue with a temporary alternative access and access arrangements (Cond 05 and Cond 06 of planning permission 17/01455/FUL) for a maximum of 13no. weddings in 2024 only from May 2024 through to September 2024 | Deep Dale Farm House Village Street Keldholme Kirkbymoorside North Yorkshire YO62 6LE https://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=SC19BENOIP700
    2. To note Planning Decisions:
       1. 23/00273/FUL | Erection of 1 no. four bedroom dwelling with associated parking, landscape and amenity area | Land North Of Ancoats Piercy End Kirkbymoorside Refusal
       2. ZE24/00060/FUL | Change of use and alteration of attached outbuilding to form a 3no. bedroom dwelling and erection of two-storey lean-to extension following demolition of existing lean-to extension in addition to installation of 2no. rooflights to west elevation roof slope and replacement shop facilities to existing ground floor retail unit (part retrospective) | 6 Market Place Kirkbymoorside YO62 6DB Approval
       3. ZE24/00166/LBC | Replacement of existing windows to north elevation, alteration of openings and changes to fenestration to south elevation with single glazing replaced by double glazing, internal alterations to replace kitchen floor, add internal insulation to walls, enlarge door opening to pantry and install false ceiling in kitchen | Clay Hill House Village Street Keldholme Kirkbymoorside North Yorkshire YO62 6NB Approval
       4. ZE24/00337/FUL | Erection of a single storey extension linking The Cornmill and the building known as Mill House to provide additional kitchen and living space following removal of the existing lean to kitchen | The Cornmill Kirby Mills Road Kirkby Mills Kirkbymoorside North Yorkshire YO62 6NP Approval
20. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
21. To receive the Town Clerk's report
22. Questions to the Chair
23. To note the date of the next ordinary meeting of the Town Council on 17 June 2024 at 7.30pm in Church House

Related Documents:

• Supporting Doc
• 2023/24 Mayor's Report

• Draft Minutes of the Ordinary Council meeting dated 15 April 2024
• Draft Minutes of the Annual Town meeting dated 7 May 2024

• Financial Standing Orders
• NALC revised model Financial Regulations

• Statement of Accounts to 30 April 2024
• Financial Summary to 30 April 2024

• Revised Grant policy in draft
• Kirkbymoorside Horticultural Society Grant Application and Accounts
• Kirkbymoorside Horticultural Society Bank Statement
• Kirkbymoorside PCC Grant Application
• Kirkbymoorside PCC Grant Application Supporting information
• North Yorkshire Citizens Advice & Law Centre Grant Application
• Kirkbymoorside Community Library Grant Application and Budget 2024/25

• 23/00273/FUL Decision Notice
• ZE24/00060/FUL Decision Notice
• ZE24/00166/LBC Decision Notice
• ZE24/00337/FUL Decision Notice

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council