Kirkbymoorside Town Council

Issued on x September 2021 for a meeting of the Town Council to be held at 7.30pm on 20 September 2021 in Church House, Kirkbymoorside.

Members of the Council are required to attend in person. Members of the press and public are also welcome to attend. There is limited availability for physical attendance, due to the necessity for social distancing. All participants are required to register their intention to attend by contacting the Town Clerk in advance, by 5pm on the date of the meeting. Email town.clerk@kirkbymoorsidetowncouncil.gov.uk or leave a message by telephone 01751 432217.

All attendees are asked to respect the continued need for social distancing and adhere to the Covid-19 safeguarding protocol, including hand sanitising and track and trace/registration upon arrival.

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. Apologies for absence
   1. To receive apologies for absence given in advance of the meeting
   2. To consider the approval of reasons given for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the draft minutes of the Meeting held on 19 July 2021
   2. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters:
   1. To note completion of the review of the Annual Governance & Accountability Return (AGAR) for the year ended 31 March 2021 by PKF Littlejohn LLP Sections 20(2) and 25 of the Local Audit and Accountability Act 2014, Accounts and Audit Regulations 2015 (SI 2015/234) with no matters raised
   2. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   3. To receive the Financial Summary to 31 August 2021
7. Natural Flood Management Feasibility Assessment
   1. To receive the proposal from JBA Consulting for the extension of the scope of the Natural Flood Management Feasibility Assessment to include Manor Vale so that the whole Kirkbymoorside catchment is assessed, pursuant to minute 21057 dated 19 July 2021
   2. To consider the cost of £615 (+ VAT) for the assessment, for presentation to appropriate authorities in support of efforts to initiate satisfactory action
8. To receive information on the status of negotiations with Ryedale District Council in respect of Town Farm car park
9. NYCC Highways
   1. To note that the disabled access ramp outside 1 Church Street is scheduled to have line markings applied on 21 October 2021
   2. To receive information regarding the feasibility of designating a safe crossing place on Market Place
   3. To receive information regarding the procedure for dealing with speeding concerns
   4. To note that the street furniture licence has been issued by NYCC Highway Authority for the installation of planters at the following locations: 2no. on the cobbled area outside 16 - 22 Market Place (with permission of the Memorial Hall Committee); 2no. outside 24 and 26 Market Place; 2no. at Pump Hill outside 25 Market Place; and 2no. outside Corner Cafe on Church Street
10. To receive correspondence from Neil Irving Assistant Director for Policy, Partnerships and Communities, North Yorkshire County Council regarding Local Government Reorganisation
    1. NYCC proposal
    2. Statement by the Secretary of State, Rt Hon Robert Jenrick MP, choosing the NYCC’s proposal for the future delivery of local government services in North Yorkshire
11. To note it will be necessary to further extend the stay of the temporary relocation of the mini recycling centre in Town Farm Car Park
12. To receive information of the Resilience Strategy Call for Evidence, closing date 27 September 2021, and consider an appropriate response Resilience Strategy Call for Evidence
13. To receive information on the consultation by Philip Allott, Police Fire and Crime Commissioner, on the 'Police and Crime Plan' and the 'Fire and Rescue Plan' for 2021-25, closing date 7 November 2021 www.tellphilip.co.uk
14. To receive the NALC policy consultation briefing – Local Nature Recovery Strategies, closing date 2 November 2021 Local Nature Recovery Strategies
15. To receive information regarding the Minerals and Waste Joint Plan – Main Modifications Consultation www.northyorks.gov.uk/examination
16. To receive the York and North Yorkshire Climate Action Practitioner's update
17. To receive an introduction from Richard Daffern, Watch Manager on Red Watch based at Malton Fire Station
18. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
19. To receive the Town Mayor's report
20. Questions to the Chair
21. To note the date of the next ordinary meeting of the Town Council on 20 September 2021 at 7pm in Church House

Related Documents:

• Draft minutes of the Ordinary Council meeting dated 19 July 2021
• Supporting Document
• AGAR Sections 1 and 2
• AGAR Section 3 - External Auditor Report and Certificate - Section 3
• Notice of Completion of Audit
• Statement of Accounts to 31 August 2021
• Budget Summary to 31 August 2021
• Proposal from JBA Consulting for extension to Natural Flood Management Feasibility Assessment
• NYCC Local Government Reorganisation
• Ryedale District Council recycling centre in Town Farm Car Park
• Police, Fire and Crime Commissioner's Consultation
• Minerals and Waste Joint Plan – Main Modifications Consultation - Statement of Representations
• Local Nature Recovery Strategies

Notice issued by Mrs L Bolland, Town Clerk to Kirkbymoorside Town Council