Kirkbymoorside Town Council

Issued on 10th March 2020 for a meeting of the Town Council to be held at 7.30pm on 16th March 2020 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the minutes of the Ordinary meeting held on 17th February 2020
   2. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters:
   1. To report accounts paid since the last meeting of the Council and to approve cheque payments according to the list provided
   2. To receive the Financial Summary to 29th February 2020
   3. To review the Internal Audit Terms of Reference
   4. To review the Risk Assessment Strategy and consider the financial and other risks facing the council and the internal and external controls in place for management thereof, and agree any recommendations to Council
   5. To review the Council's Asset Register
   6. To agree the appointment of an internal auditor
7. Transport
   1. To receive information from Kenneth Gill, Chief Officer, Ryedale Community Transport on the availability of accessible transport within Ryedale, pursuant to minute 19163 dated 27th January
   2. To receive the summary of changes to Subsidised Local Bus Services from April 2020
8. To receive information regarding the options for works necessary to detect a leak and repair the water pipe at the sportsfield and agree instruction and expenditure of the works
9. Website Accessibility (pursuant to minute 19114 dated 18th November 2019) - To note the purchase of Joomla WCAG2.1 compliant template (including 508 & ADA compliance) at a cost of £82.13 (incl VAT) https://www.joomla-monster.com/joomla-templates/i/132-jm-commune-offices
10. To note that North Yorkshire County Council is consulting on a new policy on developer contributions for education, closing date 1st April 2020 https://www.northyorks.gov.uk/consultation-proposed-policy-developer-contributions-education
11. 'Keep Britain Tidy' - To note that all publication notices have been issued and arrangements are in place for the Kirkbymoorside Spring Clean event on 4th & 5th April pursuant to minute 19179 dated 17th February
12. To receive information about the Hidden Disabilities Sunflower scheme and agree to support the campaign https://hiddendisabilitiesstore.com/about-hidden-disabilities-sunflower
13. To receive correspondence from a member of the public in respect of the skate park at Old Road play area and agree a suitable response
14. To note the Clerks RoSPA & RPII certificates of training expire in June 2020 and agree attendance of the ROSPA Routine Playground Inspection course at York on Wednesday 17th June 2020 at a cost of £250 + VAT, plus £100(No VAT) RPII Examination Fee(Optional)
15. To receive the 2020/21 schedule of meetings
16. To note the 11th Classic Car event organised by York Motor Club will pass through Kirkbymoorside, from Wombleton towards Fadmoor, on Saturday 21st March from 5.30pm
17. Town Mayors Report
18. To receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
19. To receive the Town Clerk's report
20. Questions to the Chair
21. To agree to exclude members of the public from discussion of item 22
22. To receive an application for the vacancy on the Town Council and agree to elect the candidate by co-option
23. To note the date of the next meeting on 20th April 2020 at 7.30pm in Church House

Related Documents:

• Supporting Document
• Draft minutes of the Town Council meeting dated 17th February 2020
• Financial Summary to 28th February 2020
• Budget Summary to 28th February 20200
• Statement of Accounts to 28th February 2020
• Internal Audit Terms of Reference reviewed 18th March 2019
• Risk Assessment Strategy Reviewed 18th March 2019
• Register of Assets 2020/21 reviewed 30th September 2019
• Ryedale Community Transport CIO Newsletter
• NYCC Public Transport - Summary of changes to Subsidised Local Bus Services from April 2020
• NYCC Consultation Document Developer Contributions for Education
• 2020 Kirkbymoorside Spring Clean
• RoSPA Routine Playground Inspection
• Draft 2020/21 Schedule of Meetings

Notice issued by Mrs L Bolland, Clerk to Kirkbymoorside Town Council