Kirkbymoorside Town Council

Issued on 13th July 2016 for a meeting of the Town Council to be held at 7.30 pm on 18th July 2016 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To approve the minutes of the Meeting held on 20th June 2016
   2. To receive the minutes of the Play Areas and Sports Committee meeting held on 7th July 2016
   3. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To receive the Financial Summary to 30 June 2016
   3. To agree to continue paying for the Yorkshire Post at a quarterly subscription charge of £65.52(increased from £59.28 in July 2015 and £55.64 in November 2014)
7. To receive applications for the vacancies on the Town Council and to elect, by co-option, candidate(s) from the same
8. To receive information from Ryedale Community Transport on proposals to help solve public transport problems in Kirkbymoorside, and agree a suitable response
9. To consider the grant application submitted by All Saints Church PCC for a contribution of £2000 towards the maintenance of All Saints Churchyard
10. Streetlighting
    1. To note that the pole mounted lantern unit no 7, pole box and bracket on Gillamoor Road opposite Highfield House needs to be replaced
    2. To agree the replacement with a 20W Orange Tek Arialed LED lantern, pole box and bracket at a cost of £710 + VAT inclusive of charges to Northern Powergrid
    3. To note that the street lighting inventory has been completed
11. Public Wi-Fi
    1. To consider information provided by Craig Nattress, Visitor Economy Officer, Ryedale District Council on the proposal to implement public wi-fi in the town centre and agree a suitable response
12. Church House - To receive further information regarding the proposed Community library
13. To receive an update on progress with regards to flood management in Kirkbymoorside
14. To receive an update on progress of the implementation of short term parking enforcement on Market Place
15. Sportsfield - To receive the following recomendations from the PAS commitee:
    1. Leases & Pitch Licence
       1. recommend to issue the club leases and pitch licences to the sports clubs, with the deadline for the signed Agreements to be received by the Council at the Ordinary meeting on 19th September
    2. Recreation Club
       1. recommend sole occupancy of the cricket/football club building by the cricket/football clubs during the respective club seasons
       2. recommend that management of the club building be assigned to the cricket/football clubs during their respective club seasons
16. To consider and agree to donate the town funeral bier to Ryedale Folk Museum
17. To note the opening of the Kirkbymoorside History Group Archive Collections on Friday 22nd July and Saturday 23rd July, next to Ryedale Auctioneers, Cooks Yard
18. To note that the Town Council's RAY membership is due for renewal and agree to renew the same at a cost of £35
19. To note that the Town Clerk's SLCC membership is due for renewal and agree to renew the same at a cost of £167
20. To note the Ryedale Community Grant Scheme is now active and that this information has been circulated to all local group and clubs
21. To note correspondence from the North York Moors National Park Authority in respect of the Management Plan 2012 - 2027
22. CiLCA
    1. To consider and agree the Town Clerk's request to undertake CiLCA Training with the Yorkshire and Humber Regional Training Partnership at a cost of £250
    2. To consider and agree to support the Town Clerk to complete the CiLCA Portfolio, in accordance with minute 15063 dated 20th July 2015
23. Receive the Town Mayor’s Report
24. Receive reports from Members representing the Town Council at meetings of outside bodies and on delegated matters
25. Receive the Town Clerk's report
26. Questions to the Chairman
27. To note the date of the next ordinary meeting of the Town Council on 19 September 2016 at 7.30 pm in Church House

Related Documents:

• Supporting Document
• Council Minutes 20 June 2016
• Play Areas & Sports Committee Minutes 7 July 2016
• Financial Summary to 30 June 2016
• Budget Summary to 30 June 2016
• Statement of Accounts to 30 June 2016
• Council Vacancy Candidate - Derek Chapman
• Ryedale Community Transport letter dated 26 June 2016
• All saints Grant Application
• All Saints Annual Accounts
• All Saints Account Statements
• 2016 Street Lighting Inventory
• 2016 Town Lights Location List
• Location Map 1, North
• Location Map 2, Central
• Location Map 3, South East
• Location Map 4, East
• Location Map 5, West
• Public Wi-fi Report
• Ryedale Folk Museum letter dated 27 June 2016
• Kirkbymoorside History Group Open Day
• RAY membership renewal
• SLCC membership renewal
• Community Grant Fund Application
• NYMNP letter to consultees on Management Plan 2016
• YHRTP CiLCA Training