agenda2016-05-16

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agenda2016-05-16 [2016/05/05 12:32] – bollandagenda2016-05-16 [2025/05/12 16:08] (current) – external edit 127.0.0.1
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-===== Agenda in progress - Ordinary Meeting of the Town Council 16 May 2016 =====+===== Agenda - Ordinary Meeting of the Town Council 16 May 2016 =====
  
-Issued on xth May 2016 for a meeting of the Town Council to be held at 7.30 pm on 16 May 2016 in Church House, Kirkbymoorside+Issued on 10th May 2016 for a meeting of the Town Council to be held at 7.30 pm on 16th May 2016 in Church House, Kirkbymoorside
  
 **Members of the press and public are welcome to attend** **Members of the press and public are welcome to attend**
    
 **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.**
- 
-All Councillors to sign the Declaration of Acceptance of office in the presence of the Proper Officer. 
  
   - To elect the Town Mayor for the ensuing year   - To elect the Town Mayor for the ensuing year
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   - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid   - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
   - Casual Vacancy   - Casual Vacancy
-    - To resolve to declare Lorna Smeaton's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended+    - To resolve to declare Councillor Smeaton's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended
     - To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972     - To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972
     - To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended     - To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended
   - Vacancies   - Vacancies
-    - To agree to fill the two vacancies on the Town Council by co-option+    - To agree to fill two vacancies on the Town Council by co-option
   - To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:   - To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
     - Committees     - Committees
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     - To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson     - To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson
   - Annual Accounts and Return to 31st March 2016   - Annual Accounts and Return to 31st March 2016
 +     - To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2016 and approve as appropriate
      - To approve the Accounts for the year to 31st March 2016      - To approve the Accounts for the year to 31st March 2016
-     - To approve the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2016+     - To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2016 and approve as appropriate
      - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2016      - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2016
-     - To approve a report on variances in the accounts beyond the permitted 10% +     - To approve a report on variances in the accounts beyond the permitted 15%
-     - To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2016 and approve as appropriate+
      - To approve Minutes of items 1 a-e above      - To approve Minutes of items 1 a-e above
 +  - Tour de Yorkshire - To offer thanks for the effort made by all involved in the events held on 1st May and the showcasing of Kirkbymoorside
 +  - Church House - To receive further information regarding the proposed Community library
 +  - To receive an update on progress with regards to flood management in Kirkbymoorside
 +  - To receive an update on progress of the implementation of short term parking enforcement on Market Place
 +  - Community Defibrillator
 +    - To consider and agree to purchase a community defibrillator from Yorkshire Ambulance Service at a cost of £1524 (inclusive of VAT)
 +    - To consider and agree a ceiling budget of £300 for the installation of the community defibrillator
 +    - To consider and agree the associated ongoing costs of the community defibrillator:£150 (including VAT) for a battery every 4-5 years; the replacement of two sets of pads at a cost of £29.94 (including VAT) per set, every two years or when used; electricity costs of £2-3 pounds a year 
 +  - Kevin Hollinrake MP
 +    - To note that Kevin Hollinrake MP will be holding a Broadband and Business Forum in Easingwold on Friday 10 June 2016 
 +    - To note the local Advice Surgery (appointments only) with Kevin Hollinrake MP will be held on Saturday 25th June, 9.30am to 11.00am, 109 Town Street, Old Malton 
   - Receive the Town Mayor’s Report   - Receive the Town Mayor’s Report
   - Receive reports from Members representing the Town Council at meetings of outside bodies   - Receive reports from Members representing the Town Council at meetings of outside bodies
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 Related Documents: Related Documents:
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/SupportingDoc.pdf|Supporting Doc]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/SupportingDoc.pdf|Supporting Doc]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/2016CommitteeMembership.pdf|2016-17 Committees & Delegated Teams]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/CommitteeMembership.pdf|2016-17 Committees & Delegated Teams]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Council/2016-04-18/Minutes.pdf|Council Minutes 18 April 2016]]+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Council/2016-04-18Minutes.pdf|Council Minutes 18 April 2016]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/FinancialSummary.pdf|Financial Summary to 30 April 2016]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/FinancialSummary.pdf|Financial Summary to 30 April 2016]]
   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BudgetSummary.pdf|Budget Summary to 30 April 2016]]   * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BudgetSummary.pdf|Budget Summary to 30 April 2016]]
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/StatementofAccounts.pdf|Statement of Accounts to 30 April 2016]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/SummaryofAccounts.pdf|Statement of Accounts to 30 April 2016]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/AnnualReturn.pdf|Section 2 (Accounting Statements) of the Annual Return]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/AnnualReturn2015-16Sections1&2.pdf|Section 1 - Annual governance statement and Section 2 - Accounting Statements of the Annual Return 2015/16]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BalanceSheet.pdf|2015-16 Balance Sheet]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BalanceSheet15-16.pdf|2015-16 Balance Sheet]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/StatementofAccounts.pdf|2015-16 Statement of Accounts]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/StatementofAccounts15-16.pdf|2015-16 Statement of Accounts]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BankReconciliation.pdf|2015-16 Bank Reconciliation]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/Bankrecs15-16.pdf|2015-16 Bank Reconciliation]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/VariancesReport.pdf|Variances Report 2015-16]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/VariancesReport15-16.pdf|Variances Report 2015-16]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/Section1.pdf|Section 1 Annual governance statement 2015-16]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/AEDsGuide.pdf|A Guide to AEDS by Resuscitation Control(UK)]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASadvicecPAD.pdf|Yorkshire Ambulance Service Advice on installing a Community Public Access Defibrillator (cPAD)]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASadviceAED.pdf|Yorkshire Ambulance Service Advice on installing and Automated Electronic Defibrillator (AED)]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASOrderForm.pdf|Yorkshire Ambulance Service costings]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BusinessandBroadbandForumflyer.pdf|Broadband and Business Forum]] 
 +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/160506Poster.pdf|Kevin Hollinrake MP Advice Surgeries]]
      
  
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