agenda2016-05-16

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Next revision		 Previous revision
agenda2016-05-16 [2016/04/26 13:16] – created bollandagenda2016-05-16 [2025/05/12 16:08] (current) – external edit 127.0.0.1
Line 7: Line 7:
  
  
-===== Agenda - Ordinary Meeting of the Town Council 18 May 2015 =====+===== Agenda - Ordinary Meeting of the Town Council 16 May 2016 =====
  
-Issued on 12 May 2015 for a meeting of the Town Council to be held at 7.30 pm on 18 May 2015 in Church House, Kirkbymoorside+Issued on 10th May 2016 for a meeting of the Town Council to be held at 7.30 pm on 16th May 2016 in Church House, Kirkbymoorside
  
 **Members of the press and public are welcome to attend** **Members of the press and public are welcome to attend**
    
 **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.** **Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.**
- 
-All Councillors to sign the Declaration of Acceptance of office in the presence of the Proper Officer. 
  
   - To elect the Town Mayor for the ensuing year   - To elect the Town Mayor for the ensuing year
   - To record the Declaration of Office of the Town Mayor   - To record the Declaration of Office of the Town Mayor
   - To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office   - To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
-  - To give a vote of thanks to Councillor Dowie for her work during the year 2014-2015+  - To give a vote of thanks to Councillor Dowie for her work during the year 2015-2016
   - To elect the Deputy Town Mayor for the coming year   - To elect the Deputy Town Mayor for the coming year
   - To receive apologies for absence   - To receive apologies for absence
   - To receive Declarations of Interest in items on the agenda   - To receive Declarations of Interest in items on the agenda
   - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid   - To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
 +  - Casual Vacancy
 +    - To resolve to declare Councillor Smeaton's office to be vacant: Section 86(1) of the Local Government Act 1972 as amended
 +    - To resolve to give public notice of the vacancy on the Parish Council: Section 87(2) of the Local Government Act 1972
 +    - To resolve to determine where the notice of the vacancy should be placed: Section 232 of the Local Government Act 1972 as amended
 +  - Vacancies
 +    - To agree to fill two vacancies on the Town Council by co-option
   - To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:   - To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
     - Committees     - Committees
Line 48: Line 52:
   - To receive reports from representatives on outside bodies   - To receive reports from representatives on outside bodies
   - Minutes and Matters Arising   - Minutes and Matters Arising
-    - To approve the minutes of the Meeting held on 20 April 2015+    - To approve the minutes of the Meeting held on 18th April 2016
     - To consider matters arising     - To consider matters arising
   - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business   - Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
Line 54: Line 58:
   - To consider financial matters:   - To consider financial matters:
     - To approve cheque payments according to the list provided     - To approve cheque payments according to the list provided
-    - To receive the Financial Summary to 30 April 2015 +    - To receive the Financial Summary to 30th April 2016 
-    - To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Coughlan and Dowie +    - To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Dowie and Watson 
-  - Annual Accounts and Return to 31 March 2015 +  - Annual Accounts and Return to 31st March 2016 
-     - To approve the Accounts for the year to 31 March 2015 +     - To consider the Annual Governance Statements as set out in Section 1 of the Annual Return for year ending 31st March 2016 and approve as appropriate 
-     - To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2015 +     - To approve the Accounts for the year to 31st March 2016 
-     - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2015 +     - To consider the figures to be included in Section 2 (Accounting Statements) of the Annual Return for year ending 31st March 2016 and approve as appropriate 
-     - To approve a report on variances in the accounts beyond the permitted 10% +     - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2016 
-     - To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2015 and approve as appropriate+     - To approve a report on variances in the accounts beyond the permitted 15%
      - To approve Minutes of items 1 a-e above      - To approve Minutes of items 1 a-e above
-  - To consider and agree to approve the draft Heads of Terms document provided by NYCC in respect of the proposed Town Council occupancy at Church House  +  - Tour de Yorkshire - To offer thanks for the effort made by all involved in the events held on 1st May and the showcasing of Kirkbymoorside 
-  - To consider and agree the grant application submitted by Next Steps Mental Health Resource Centre in the amount of £1,070 to cover 50% of the complete project costs for 1 year in light of additional information received +  - Church House - To receive further information regarding the proposed Community library 
-  - To note receipt of correspondence from the John Stockton Educational Foundation +  - To receive an update on progress with regards to flood management in Kirkbymoorside 
-  - To note receipt of information from NYCC regarding the renewal of subsidised local bus services in the areas of Ryedale and Craven and consider an appropriate response+  - To receive an update on progress of the implementation of short term parking enforcement on Market Place 
 +  - Community Defibrillator 
 +    - To consider and agree to purchase a community defibrillator from Yorkshire Ambulance Service at a cost of £1524 (inclusive of VAT) 
 +    - To consider and agree a ceiling budget of £300 for the installation of the community defibrillator 
 +    - To consider and agree the associated ongoing costs of the community defibrillator:£150 (including VAT) for a battery every 4-5 years; the replacement of two sets of pads at a cost of £29.94 (including VAT) per set, every two years or when used; electricity costs of £2-3 pounds a year  
 +  - Kevin Hollinrake MP 
 +    - To note that Kevin Hollinrake MP will be holding a Broadband and Business Forum in Easingwold on Friday 10 June 2016  
 +    - To note the local Advice Surgery (appointments only) with Kevin Hollinrake MP will be held on Saturday 25th June, 9.30am to 11.00am, 109 Town Street, Old Malton 
   - Receive the Town Mayor’s Report   - Receive the Town Mayor’s Report
   - Receive reports from Members representing the Town Council at meetings of outside bodies   - Receive reports from Members representing the Town Council at meetings of outside bodies
Line 72: Line 83:
   - Receive the Town Clerk's report   - Receive the Town Clerk's report
   - Questions to the Chairman   - Questions to the Chairman
-  - To note the date of the next ordinary meeting of the Town Council on 15 June 2015 at 7.30 pm in Church House+  - To note the date of the next ordinary meeting of the Town Council on 20th June 2016 at 7.30 pm in Church House
  
  
 Related Documents: Related Documents:
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/SupportingDoc.pdf|Supporting Doc]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/SupportingDoc.pdf|Supporting Doc]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/2015CommitteeMembership.pdf|2015-16 Committees & Delegated Teams]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/CommitteeMembership.pdf|2016-17 Committees & Delegated Teams]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes14-15/Council/2015-04-20Minutes.pdf|Council Minutes 20 April 2015]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Minutes15-16/Council/2016-04-18Minutes.pdf|Council Minutes 18 April 2016]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/FinancialSummary.pdf|Financial Summary May 2015]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/FinancialSummary.pdf|Financial Summary to 30 April 2016]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/BudgetSummary.pdf|Budget Summary May 2015]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BudgetSummary.pdf|Budget Summary to 30 April 2016]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/StatementofAccounts.pdf|Statement of Accounts May 2015]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/SummaryofAccounts.pdf|Statement of Accounts to 30 April 2016]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/AnnualReturn.pdf|Section 1 (Accounting Statement) of the Annual Return]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/AnnualReturn2015-16Sections1&2.pdf|Section 1 - Annual governance statement and Section 2 - Accounting Statements of the Annual Return 2015/16]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/BalanceSheet.pdf|2014-15 Balance Sheet]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BalanceSheet15-16.pdf|2015-16 Balance Sheet]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/StatementofAccounts.pdf|2014-15 Statement of Accounts]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/StatementofAccounts15-16.pdf|2015-16 Statement of Accounts]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/BankReconciliation.pdf|2014-15 Bank Reconciliation]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/Bankrecs15-16.pdf|2015-16 Bank Reconciliation]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/VariancesReport.pdf|Variances Report 2014-15]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/VariancesReport15-16.pdf|Variances Report 2015-16]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/Section2.pdf|Section 2 annual governance statement 2014/15]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/AEDsGuide.pdf|A Guide to AEDS by Resuscitation Control(UK)]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/NYCCHeadsofTerms.pdf|NYCC Heads of Terms – Licence]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASadvicecPAD.pdf|Yorkshire Ambulance Service Advice on installing a Community Public Access Defibrillator (cPAD)]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/GrantApplications/2015-16/April2015NextStepsApplication.pdf|Next Steps Mental Health Grant Application]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASadviceAED.pdf|Yorkshire Ambulance Service Advice on installing and Automated Electronic Defibrillator (AED)]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/GrantApplications/2015-16/April2015NextStepsBusinessPlan.pdf|Next Steps Mental Health Business Plan]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2016-04-18/YASOrderForm.pdf|Yorkshire Ambulance Service costings]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/JohnStockton.pdf|Correspondence from the John Stockton Educational Foundation]] +  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/BusinessandBroadbandForumflyer.pdf|Broadband and Business Forum]] 
-  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas15-16/Council/2015-05-18/NYCC.pdf|Information from NYCC regarding the renewal of subsidised local bus services in the areas of Ryedale and Craven]]+  * [[http://docs.kirkbymoorsidetowncouncil.gov.uk/publicdocs/Agendas16-17/Council/2016-05-16/160506Poster.pdf|Kevin Hollinrake MP Advice Surgeries]] 
 +  
  
  • agenda2016-05-16.1461676590.txt.gz
  • Last modified: 2025/05/12 16:08
  • (external edit)