Kirkbymoorside Town Council

Issued on xth November 2015 for a meeting of the Town Council to be held at 7.30pm on 16th November 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. To receive apologies for absence
2. To receive Declarations of Interest in items on the agenda
3. Minutes and Matters Arising
   1. To receive and approve the minutes of the Meeting held on 19th October 2015
   2. To receive the minutes of the Finance Committee meeting held on 3rd November 2015
   3. To consider matters arising
4. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
5. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
6. To consider financial matters:
   1. To approve cheque payments according to the list provided
   2. To receive the Financial Summary to 31 October 2015
   3. To receive recommendations from the Finance Committee regarding the budget for 2016/17
   4. To determine the precept for 2016/17
   5. To consider and agree to the expense of £75 to purchase 50no. car parking spaces in Town Farm Car Park on 28th November 2015 at the concessionary day rate of £1.50 each
   6. To consider and agree the allocation of charges for the legal fees associated with the issue of club leases and pitch licences
7. Grant Applications
   1. To consider and agree the grant application submitted by Kirkbymoorside Town Brass Band in the amount of £5000 to contribute towards the cost of development as detailed in Planning Application 15/00644/FUL, to extend the band room to form a concert and scout hall, following demolition of existing scout hut. http://planningregister.ryedale.gov.uk/caonline-applications/applicationDetails.do?activeTab=externalDocuments&keyVal=NP9SBENO1J000
8. Church House
   1. To recieve information on negotiations with NYCC
   2. To receive an update on library volunteering
   3. To note that the agreement with NYCC for Front office services expired on 15 May 2015 and to agree that no further action is required
9. To consider and agree the Vehicle Activated Signage Hire Agreement
10. To note correspondence from RDC in respect of the Site Consultation - Local Plan Sites Document and agree an appropriate response http://www.ryedaleplan.org.uk/local-plan-sites
11. To note correspondence from RDC in respect of the 2015/16 Footpaths Winter Maintenance Schedule and agree an appropriate response
12. To note correspondence from NYCC in respect of 2016/17 Urban Highways Grass cutting and agree an appropriate response
13. North Yorkshire Fire & Rescue Authority
    1. To consider and agree to submit a letter to County Councillor Val Arnold for the Fire Authority meeting in December in response to the consultation on proposals for change
    2. To note that it was agreed at the Five Towns meeting on 10th November to submit a joint response for consideration at the same meeting
    3. http://www.northyorksfire.gov.uk/news-events/public-consultations/fcr_jul15/
    4. http://www.northyorksfire.gov.uk/useruploads/files/consultations/fire_cover_phase_2/000_consultation_document_phase_two_date_change.pdf
    5. http://www.northyorksfire.gov.uk/useruploads/files/consultations/fire_cover_phase_2/002b_malton_fire_station_fact_sheet_updated.pdf
    6. http://www.northyorksfire.gov.uk/useruploads/files/consultations/fire_cover_phase_2/002k_ryedale_district_fact_sheet_updated1.pdf
    7. http://www.northyorksfire.gov.uk/useruploads/files/consultations/fire_cover_phase_2/005_impact_of_proposals.pdf
14. To note that Craig Nattress RDC Visitor Economy Officer, provided information regarding the proposal that free public wi-fi be provided in all Ryedale's market towns and to agree to submit an expression of interest
15. To note receipt of several reports from residents providing positive feedback about the quality of the grass cutting carried out by P&A Gospel Landscapes
16. Town Mayors Report
17. To receive reports from Members representing the Town Council at meetings of outside bodies
18. To receive reports from Members on delegated matters
19. To receive the Town Clerk's report
20. Questions to the Chairman
21. To note the date of the next meeting on 21st December 2015 at 7.30pm in Church House

Related Documents:

• Supporting Document
• Minutes 19 October 2015
• Finance Committee Minutes 3 November 2015
• Supporting Documents for Grant Application submitted by Kirkbymoorside Town Brass Band Additional documents including financial statements, quotation and design specifications available from the Town Clerk
• Financial Summary to 31 October 2015
• Budget Summary to 31 October 2015
• Statement of Accounts to 31 Octoberr 2015
• 2016-17 Draft Budget
• VAS Hire Agreement
• 2015-16 Footpaths Winter Maintenance Schedule 2015/16
• 2016-17 Urban Highways Grass Cuting