Kirkbymoorside Town Council

Issued on 12 May 2015 for a meeting of the Town Council to be held at 7.30 pm on 18 May 2015 in Church House, Kirkbymoorside

Members of the press and public are welcome to attend

Photographing, recording, broadcasting or transmitting the proceedings of a meeting is permitted so long as this does not disrupt the meeting in any way. As a matter of courtesy should you wish to record the meeting please make this known to the Chair.

1. All Councillors to sign the Declaration of Acceptance of office in the presence of the Proper Officer.
2. To elect the Town Mayor for the ensuing year
3. To record the Declaration of Office of the Town Mayor
4. To receive Councillor Dowie’s report of her engagements since the Ordinary Meeting of the Town Council in April and comments on her period of office
5. To give a vote of thanks to Councillor Dowie for her work during the year 2014-2015
6. To elect the Deputy Town Mayor for the coming year
7. To receive apologies for absence
8. To receive Declarations of Interest in items on the agenda
9. To confirm the amount of the Town Mayor’s Annual Allowance and how this is to be paid
10. To agree membership and quorum for Committees listed below and to appoint Members to Committees, delegated teams and representatives:
    1. Committees
       1. Finance Committee
       2. Manor Vale Management Committee
       3. Planning Committee
       4. Play Areas & Sports Committee
       5. Staffing Committee
       6. Disciplinary Panel
       7. Appeals Panel
    2. Delegates teams
       1. Internal Control - Councillors Audit
       2. Cemetery Duties
       3. Future of Church House
       4. Moorside Room
    3. Representatives
       1. Five Towns Meeting
       2. Ryedale Market Towns Working Group
       3. North Ryedale Public Transport Group
       4. Police – Kirkbymoorside Community Consultation Group
       5. Kirkbymoorside Environment Group
       6. John Stockton Trust Foundation
11. To receive reports from representatives on outside bodies
12. Minutes and Matters Arising
    1. To approve the minutes of the Meeting held on 20 April 2015
    2. To consider matters arising
13. Public Session - to allow members of the public to make representations, ask questions and give evidence in respect of any items of business
14. Discussions with Town, District and County Councillors in respect of questions already posed, and any new matters
15. To consider financial matters:
    1. To approve cheque payments according to the list provided
    2. To receive the Financial Summary to 30 April 2015
    3. To note that Quarter 4 of the Councillors Audit has been carried out by Councillors Coughlan and Dowie
16. Annual Accounts and Return to 31 March 2015
    1. To approve the Accounts for the year to 31 March 2015
    2. To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2015
    3. To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2015
    4. To approve a report on variances in the accounts beyond the permitted 10%
    5. To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2015 and approve as appropriate
    6. To approve Minutes of items 1 a-e above
17. To consider and agree to approve the draft Heads of Terms document provided by NYCC in respect of the proposed Town Council occupancy at Church House
18. To consider and agree the grant application submitted by Next Steps Mental Health Resource Centre in the amount of £1,070 to cover 50% of the complete project costs for 1 year in light of additional information received
19. To note receipt of information from NYCC regarding the renewal of subsidised local bus services in the areas of Ryedale and Craven and consider an appropriate response
20. Receive the Town Mayor’s Report
21. Receive reports from Members representing the Town Council at meetings of outside bodies
22. Receive reports from Members on delegated matters
23. Receive the Town Clerk's report
24. Questions to the Chairman
25. To note the date of the next ordinary meeting of the Town Council on 15 June 2015 at 7.30 pm in Church House

Related Documents:

• 2015-16 Committees & Delegated Teams
• Council Minutes 20 April 2015
• Financial Summary May 2015
• Budget Summary May 2015
• Statement of Accounts May 2015
• Section 1 (Accounting Statement) of the Annual Return
• 2014-15 Balance Sheet
• 2014-15 Statement of Accounts
• 2014-15BankReconciliation
• Variances Report 2014-15
• Section 2 annual governance statement 2014/15
• NYCC Heads of Terms – Licence
• Next Steps Mental Health Grant Application
• Next Steps Mental Health Business Plan
• Information from NYCC regarding the renewal of subsidised local bus services in the areas of Ryedale and Craven