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| agenda2013-09-06 [2013/08/30 10:37] – bolland | agenda2013-09-06 [2025/05/12 16:08] (current) – external edit 127.0.0.1 | ||
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| - | ===== Agenda - Extra Ordinary | + | ===== Agenda - ExtraOrdinary |
| - | Issued on 30 August 2013 for an Extra Ordinary | + | Issued on 30 August 2013 for an ExtraOrdinary |
| **Members of the press and public are welcome to attend** | **Members of the press and public are welcome to attend** | ||
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| - To receive the minutes of the Manor Vale Management Committee meeting held on 25 July | - To receive the minutes of the Manor Vale Management Committee meeting held on 25 July | ||
| - To consider matters arising | - To consider matters arising | ||
| - | - Public Session - to allow members of the public to make representations, | + | - Public Session - to allow members of the public to make representations, |
| - | - To set Terms of Reference for the Sports Field Committee | + | - To set Terms of Reference for the TC Sportsfield Committee |
| + | - To determine a budget for the TC Sportsfield Committee based on recommendations by the Finance | ||
| - The Sports Clubs | - The Sports Clubs | ||
| - To agree to establish an individual contract with each club | - To agree to establish an individual contract with each club | ||
| - | - To agree to receive fees from each club to cover its use of the land, the insurance cost of common areas and maintenance cost of common areas | + | - To agree to receive fees from each club to cover its individual |
| - | - To agree to charge each club individually for a proportion of the utility bills determined | + | - To agree to charge each club individually for a proportion of the utility bills determined |
| - | - To agree that pitch using clubs will be charges | + | - To agree that pitch using clubs will be charged |
| + | - To agree to facilitate the transition of the old SFA into a flexible fundraising charity for supporting sport in Kirkbymoorside and District | ||
| - Employment Issues | - Employment Issues | ||
| - To note that the current groundsman will be retiring on 31 December 2013 | - To note that the current groundsman will be retiring on 31 December 2013 | ||
| - | - To receive from representative | + | - To receive from representatives |
| - To agree that any financial liability should be met from the former Sportsfield Committee' | - To agree that any financial liability should be met from the former Sportsfield Committee' | ||
| - To consider the appointment of a new groundsman from 1 January 2014 | - To consider the appointment of a new groundsman from 1 January 2014 | ||
| - Finances | - Finances | ||
| - | - To consider setting up a Sports Field bank account | + | - To consider setting up a TC Sportsfield bank account |
| - | - To agree to freeze all transactions from the Sportsfield | + | - To agree to settle any existing accounts pertaining to the SFA Committee and transfer the remaining |
| - | - To agree to settle any existing accounts pertaining to the Sportsfield Association | + | - To agree to delegate re-invoicing utility charges for individual sports clubs to Moore Stephens |
| + | - To note that the Sportsfield accounts will increase the number of transactions currently undertaken by Moore Stephens | ||
| - The Recreation Club | - The Recreation Club | ||
| - | - To receive from representatives of the former | + | - To receive from representatives of the former |
| - To receive an inventory of the stock and property of the Recreation Club | - To receive an inventory of the stock and property of the Recreation Club | ||
| - To consider proposals for the future management of the Recreation Club | - To consider proposals for the future management of the Recreation Club | ||
| - To agree the formation of a Recreation Club Committee and appoint members | - To agree the formation of a Recreation Club Committee and appoint members | ||
| - | - To consider the terms of reference of the Recreation Club Committee | + | |
| + | - To receive details of any outstanding issues and consider appropriate actions | ||
| - Questions to the Chairman. | - Questions to the Chairman. | ||
| - To confirm that the next ordinary meeting of the council will be at 7.30pm on 16 September 2013 in Church House. | - To confirm that the next ordinary meeting of the council will be at 7.30pm on 16 September 2013 in Church House. | ||
| Related Documents: | Related Documents: | ||
| - | * [[http:// | ||
| * [[http:// | * [[http:// | ||
| + | * [[http:// | ||
| + | * [[http:// | ||