agenda2012-06-18

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agenda2012-06-18 [2012/06/08 12:06] – gibbesonagenda2012-06-18 [2025/05/12 16:08] (current) – external edit 127.0.0.1
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 |::: |http://www.kirkbymoorsidetowncouncil.gov.uk | |::: |http://www.kirkbymoorsidetowncouncil.gov.uk |
  
-===== Agenda - in preparation =====+===== Agenda =====
  
 Issued on 12 June 2012 for a meeting of the Town Council to be held at 7.30 pm on 18 June 2012 in Church House, Kirkbymoorside Issued on 12 June 2012 for a meeting of the Town Council to be held at 7.30 pm on 18 June 2012 in Church House, Kirkbymoorside
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 **Members of the press and public are welcome to attend**  **Members of the press and public are welcome to attend** 
  
 +  - Annual Accounts and Return to 31 March 2012 
 +     - To approve the Accounts for the year to 31 March 2012 
 +     - To approve a report on variances in the accounts beyond the permitted 10% 
 +     - To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 March 2012 
 +     - To approve the Bank Reconciliation for inclusion in the Annual Return for year ending 31 March 2012 
 +     - To consider the Annual Governance Statements as set out in Section 2 of the Annual Return for year ending 31 March 2012 and approve as appropriate 
 +     - To approve Minutes of items 1 a-e above
   - To receive apologies for absence.   - To receive apologies for absence.
   - To receive Declarations of Interest in items on the agenda.   - To receive Declarations of Interest in items on the agenda.
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   - Discussions with District and County Councillors   - Discussions with District and County Councillors
     - County and District Councillors to respond to questions already posed     - County and District Councillors to respond to questions already posed
-    - Town Councillors to raise urgent matters recently arisen+    - Town Councillors to raise urgent matters recently arisen including: 
 +       - Whether any restrictions have been placed on the positioning of skips etc outside the former 'White Horse' during conversion works?
     - County and District Councillors to advise the Town Council on any new matters     - County and District Councillors to advise the Town Council on any new matters
   - To consider financial matters:   - To consider financial matters:
-     - Annual Accounts +     - To approve cheque payments in accordance with the attached schedule 
-     - a)To approve the Accounts for the year to 31 March 2012 +     - To receive the financial statements for the previous month 
-     - b)To approve a report on variances in the accounts beyond the permitted 10% +     - To note that £49,999 has been revolved on deposit for a further 3 months
-     - c)To approve the figures to be included in Section 1 (Accounting Statements) of the Annual Return for year ending 31 march 2012 +
-     - d)To approve the Bank Reconciliation for inclusion in the Annnual Return for year ending 31 March 2012 +
-     - e)To consider the Annual Governance Statements as set out i Section 2 of the Annual Return for year ending 31 march 2012 and approve as appropriate +
-     - Monthly Accounts and Payments +
-     - a)To approve cheque payments in accordance with the attached schedule +
-     - b)To receive the financial statements for the previous month +
-     - c)To note that £49,999 has been revolved on deposit for a further 3 months+
   - Streetlights   - Streetlights
-     - a) To discuss further steps regarding replacement of concrete pillars in the light of information received from Mr P Gilmore of NYCC at the previous meeting +     - To discuss further steps regarding replacement of concrete pillars in the light of information received from Mr P Gilmore of NYCC at the previous meeting 
-     - b) To agree steps to be taken to tender for the annual maintenance contract+     - To agree the tender document for the annual maintenance contract
   - Old Library   - Old Library
-    - a).. +    - To decide on a short term use for the Old Library, possibilities including: 
-    - b)To receive a reporton progress in relation to maintenance works soon to be undertaken+      - Leasing of the building for a social network / community use building 
 +      - Re-opening negiotiations with the Ryedale Folk Museum on the possibility of having a town venue for part of the Harrison Collection 
 +      - Finding a private tenant 
 +      - Leaving empty 
 +    - To set rent if the decision is taken to lease the building. 
 +    - To receive a report on progress in relation to maintenance works soon to be undertaken
   - Town Guide   - Town Guide
     - To discuss the target audience(s) of the new Town Guide and consequences for drafting     - To discuss the target audience(s) of the new Town Guide and consequences for drafting
   - Office ICT   - Office ICT
-    - a)To review arrangements for web hosting and domain name ownership +    - To review arrangements for web hosting and domain name ownership 
-    - b)To consider proposals for regular updating of the website received from the current supplier+    - To consider arrangements for regular updating of the website
   - Ryedale District Council Chairman's Charity Fund   - Ryedale District Council Chairman's Charity Fund
     - To consider whether a donation should be made     - To consider whether a donation should be made
-  - Tesco Planning Application +  - Planning Applications 
-    - To receive reports on a site meeting held on 6 June 2012 and a meeting between representatives of the Towen Council and Tesco on 14 June+    - Tesco: To receive reports on a site meeting held on 6 June 2012 and a meeting between representatives of the Town Council and Tesco on 14 June 
 +    - To note a decision by Ryedale District Council to refuse application reference 12/00347/FUL (Erection of a three-bedroom end-of-terrace dwelling on land at 28 Westfield Mews) 
 +  - Community-led Plan 
 +    - To consider whether to request any changes or additions to the questionnaire 
 +    - To consider insertion of a question concerning the old library and whether it would be appropriate to subsidise eventual use or whether it should be entirely self supporting
   - Grant Applications   - Grant Applications
-    - To consider criteria to be applicable to the award of future grants by the Town Council+    - To consider criteria to be applicable to the approval of future grants awarded by the Town Council 
 +  - Monitoring of Vehicle Speeds 
 +    - To decide whether to purchase a small radar device for the occasional monitoring of speeds at a cost of approximately £130
   - Representatives to Outside Bodies   - Representatives to Outside Bodies
-    - To elect representatives to the John Stockton Trust and the Community-led Plan Steering Group +    - To nominate a representative to the Community-led Plan Steering Group 
-  - - Receive the Town Mayor’s Report+    - To nominate a representative of the Town Council to the Kirkbymoorside Ward Steering Group for the Community Investment Fund 
 +  - Receive the Town Mayor’s Report
   - Receive reports from Members representing the Town Council at meetings of outside bodies.   - Receive reports from Members representing the Town Council at meetings of outside bodies.
   - Receive reports from Members on delegated matters   - Receive reports from Members on delegated matters
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